Privacy Policy

Last Updated: February 24, 2022 

Welcome to the National Association of Stock Plan Professionals (“NASPP”). NASPP is the leading membership association for equity compensation professionals.   

 

NASPP (“NASPP”, “we” or “us”) is committed to protecting your privacy. We use the information you provided in connection with your use of this website or any affiliated website (all pages owned or hosted by NASPP and any affiliates websites are collectively referred to herein as the “Website”) to maximize the services that we provide to you.  

This Privacy Policy describes what information we collect when you visit the Website, how we collect it, how we use it and the steps we take to protect it. Technologies are rapidly changing as are the services that we provide to you, therefore, we may update this Privacy Policy from time to time and when we do, we will post the modified policy. We may also provide additional notice for more significant changes to the Privacy Policy. By submitting information to us or continuing to use the Website after we have posted any modifications, you agree to the terms of this Privacy Policy, which are incorporated into and a part of our Terms of Use. 

 

By using this site, you’re indicating you’ve read and accept our Privacy Policy. If you don’t agree with this Privacy Policy, please do not use our site. Continuing to use this site after we post changes to these terms means you accept those changes. 

If you have questions or concerns about this Privacy Policy or if you wish to update, correct or delete any information you have provided to us, please contact us at naspp@naspp.com. 

 

Legal Basis 

The processing of your personal information described in this policy is based on your consent or on the contractual necessity (which means that the processing of your personal information is required for NASPP to provide services to you).   

 

Information We Collect About You  

We collect several different types of data: personal information, non-identifiable basic information and non-identifiable cookies. Personal information may include your name, company name, business and residential street address, business and home phone number, facsimile number, and e-mail address. Non-identifiable basic information may include your device type, browser type, approximate location, time zone, and search terms. We use this data to improve the usability of our Website, such as research and development, system tracking, helping visitors reach the right page, and to inform users about current and future content. This data is non-identifiable. This means we can’t (and have no interest in trying to) use it to identify you or any individual person. We also collect access logs and search strings to improve the Website. We may use accumulated aggregate non-personal data for several purposes including, but not limited to, Website traffic analysis, evaluation of our services, and program planning. We may also market to third parties anonymous, non-identifiable user data that has been collected and processed into aggregate and anonymous statistical profiles.  

We may use third-party website analytics providers to track and record non-personal information of Website users and provide reports based on such information to us. Such providers may use that non-personal information for their internal purposes. 

 

We use a third party payment processor. You will need to provide your financial information, including but not limited to your name, credit card number, phone number, and billing address, to complete the payment transactions. All payment transactions compliant with PCI Security Council standards. By using our Website, you agree to our payment processor’s end user privacy policy which may be found at https://www.communitybrands.com/privacy-policy/]. 

 

How We Use Your Information 

We will collect and use your personal information in accordance with this Privacy Policy as posted on our Website. We collect this data for a variety of reasons, including but not limited to membership applications, registrations for events, webcasts, and podcasts, job postings, interactions with other members on our Q&A Discussion Forum, conducting surveys, providing you with information, products, or services that you request from us, notifying you about your membership expiration and renewal, contacting you about billing and collection, notifying you about changes to our Website, and any other purpose with your consent.  

We may also share your personal information (name, email, telephone number) with third parties and referring partners who provide services to us and to our users in connection with the Website, [for contests and sweepstakes offered by us or by other parties], or in special circumstances, if we have a good-faith belief that it is necessary to enforce this Privacy Policy, to protect the safety of anyone or if required by law, to collect amounts you may owe to us, and/or to law enforcement authorities whenever we deem it appropriate or necessary. 

 

Data Retention 

We will keep your personal data for the period of time that you are a member of the NASPPand may retain your personal information for the length of time needed to fulfill the purposes outlined in this Privacy Policy unless a longer retention period is required or permitted by law. 

For residents of the UK and Ireland, your personal data that is no longer used or needed will be erased. 

 

 

How We Collect Information About You 

We collect information about you directly from you when you provide it to us and automatically as you navigate through the site. You will need to provide us with your personal information when you sign in on our Website, or register for an event, such as a webcast or conference. For each visitor to our Website, we may use various technologies, including but not limited to “cookies,” to automatically gather certain information pursuant to your use of the Website from your electronic device about your activities using the Website. Our Website uses "cookies" to help personalize your online experience. A cookie is a text file that is placed on your device by a web server. Cookies are uniquely assigned to you, and can only be read by a web server in the domain that issued the cookie to you. One of the primary purposes of cookies is to allow you to be logged in to your account. A cookie helps us recall your specific information on subsequent visits. This simplifies the process of recalling your personal information. When you return to our Website, the information you previously provided can be retrieved, so you can easily use the features on our Website.  


Cookie Policy 

Cookies can be used to collect, store, and share data about your activities across websites, including our Website. Cookies also allow us to remember things about your visits to the Website,  and to make the site easier to use. 

We use both session cookies, which expire after a short time or when you close your browser, and persistent cookies, which remain stored in your browser for a set period of time. We use session cookies to identify you during a single browsing session, like when you log into the Website. 

We use cookies and similar technologies like local shared objects, to deliver, measure, and improve our services in various ways. We use these cookies both when you visit our site and services through a browser. As we adopt additional technologies, we may also gather additional data through other methods. We may use cookies to deliver webinars, podcasts, courses and advertising both on the Website and on other websites, for contests, promotions and sweepstakes and to better understand how the features and functions of the site are used in order to improve our service. The cookies used on our Website have been categorized as per below. However, it is important to note that not all cookies may be used in all jurisdictions or websites.  

 

Strictly Necessary Cookies: These cookies are essential for you to browse the Website and use its core features. You can set your browser to block or alert you about these cookies, but then some parts of the site will not work. These cookies do not store any personally identifiable information.  

 

First-party Analytics Cookies: These cookies allow us to employ data analytics so we can measure and improve the performance of our site and provide more relevant content to you. These cookies don't collect information that identifies a visitor down to an individual level that is available to us. These cookies are not passing personally identifiable information to any external third party other than in limited cases when we engage a service provider to act on our behalf but who is then unable to use the data for their own purposes. Some of our services may not function if you do not allow these cookies.  

 

Performance Cookies: Performance cookies collect information about your visit and use of the Website, for instance which pages you visit the most often, and if you get error messages from web pages. These cookies don't collect information that identifies a visitor. All information these cookies collect is anonymous and is only used to improve how a website works. Third party vendors may have access to such data and may use it to improve their overall services and offerings.  

 

Functional Cookies: These cookies allow a site to remember choices you make (such as your username, language or the region you are in) and provide more enhanced, personal features. These cookies cannot track your browsing activity on other websites. They don’t gather any information about you that could be used for advertising or remembering where you’ve been on the Internet outside our Website. 

We also use cookies for the following purposes: 

  • To log you into the Website; 

  • To protect your security; 

  • To help detect and fight spam, abuse, and other activities that violate our Terms of Use; 

  • To store previously accessed data; 

  • To save your settings and other choices you’ve made; and 

  • To help us improve and understand how people use the Website.  

We may also use web beacons (including conversion pixels) or other technologies for similar purposes as above and we may include these on the Website, in marketing e-mail messages or our newsletter and affiliated websites, to determine whether messages have been opened and if links were clicked on. Web beacons do not place information on your device, but they may work in conjunction with cookies to monitor website activity. Conversion pixels are small codes located on a particular web page which are triggered when someone visits a page resulting in an increase in the conversion count. The information provided herein about cookies also applies to web beacons and similar technologies.  

If you view our website without changing your cookie settings, you are indicating your consent to receive all cookies from our Website. If you want to remove existing cookies from your device, you can do this using your browser options. If you want to block future cookies from being placed on your device you can let us know by emailing us at naspp@naspp.com.. Please note that if you do not allow cookies, some features and functionality of our Website may not operate as expected or may not function at all.  

 

Information Sharing and Disclosure 

We do not sell, trade, or rent your personal information to others. We may provide aggregate statistics about our customers, sales, traffic patterns, and related site information to others, but these statistics will include no personally identifying information.  

We may share your personal information with sponsors and providers of NASPP events in which you participate, such as our webcasts and education programs, such as your name, email address, company name and address. We may share your personal information and non-identifiable information  to fulfill service requests and to perform business functions, such as event registration services, data hosting services, and customer support. We may share data we collect from you to offer you products and services that may be of interest to you professionally or personally, or to send you membership renewal notices or member product discounts. We may use your email address to directly send you information and may provide you with online informational or marketing messages that have been approved by NASPP together with other communications to which you have subscribed. 

 

In addition, we may share data with third parties as required by law or in the good-faith belief that such action is necessary to conform to legal requirements or comply with legal process served on the Website, protect and defend our rights or property, or safety of the NASPP, our users, members or others. We may also share data with third parties if the NASPP and/or its assets (or a portion of its assets) are sold, assigned, transferred, or merged, or if the NASPP undergoes some other change including a change to its corporate form as part of a bankruptcy proceeding or otherwise; information may be transferred as part of that transaction or change. We may share data with social media sites such as Facebook, LinkedIn, Twitter and others who may contact you with “targeted ads” relating to legal and other services. We may share data with third parties under other unanticipated situations, but only with your consent. 

We may disclose personal information that we collect or you provide as described in this Privacy Policy: 

 

  • To our subsidiaries, affiliates and local chapters. 

  • To contractors, service providers, and other third parties we use to support our business and who are bound by contractual obligations to keep personal information confidential and use it only for the purposes for which we disclose it to them. 

  • To a buyer or other successor in the event of a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of NASPP’s assets, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding, in which personal information held by NASPP about our Website users is among the assets transferred. 

  • To third parties to market their products or services to you if you have consented to these disclosures. We contractually require these third parties to keep personal information confidential and use it only for the purposes for which we disclose it to them.  

  • To fulfill the purpose for which you provide it.  

  • To comply with any court order, law, or legal process, including to respond to any government or regulatory request. 

  • To enforce or apply our terms of services and other agreements, including for billing and collection purposes. 

  • If we believe disclosure is necessary or appropriate to protect the rights, property, or safety of NASPP, our users, members, or others. 

 

Some browsers have a “Do Not Track” feature that allows you to communicate to a website that you do not want to be tracked while using the website. Please note that our Website does not respond to Do Not Track requests at this time.  

 

Managing Your Account and Personal Data 

You can edit your account information and preferences at any time, including but not limited to information in your profile, your password, your email address and whether you want NASPP to send you notifications or contact you about promotions. If you want to “opt out” of any of your subscriptions, please email us at naspp@naspp.com. You may also request that we correct or delete any personal information that you have provided to us by emailing us at naspp@naspp.com.  

You may need to provide or verify certain information so that we can be confident of your identity before we can satisfy certain requests. To do that, you’ll need to provide us with information we request about you and/or your use of the Website. You can also designate an authorized agent to make a request on your behalf. To do so, you have to give us prior written authorization for the agent to act on your behalf. If we need to verify your identity, you’ll need to do that directly with us. 

If you request that we delete your personal data by contacting us at naspp@naspp.com, we will respond to you in a timely manner as provided in applicable laws. We may reject your request pursuant to certain exceptions in applicable laws. We can decide to delete your personal information if we believe that your personal data is incomplete or inaccurate, or that our continued use and storage of such information are contrary to our Terms of Use or our obligations to other members, individuals, or third parties.  When we delete your personal data, it will be removed from our active databases or anonymized so that the data is no longer identified with you, but the data may remain in our archives if we determine that it is not practical or possible to delete it. 

 

If you are residing in Ireland, you have the right to engage with Data Protection Commissioner if you have a query, concern or complaint regarding a data protection matter. Please refer to the Data Protection Commission website for more details. 

 

External Links  

Our Website contains links to other websites that are owned or controlled by third parties. Please note that the privacy policies of these sites may differ from those of the Website. We are not responsible for the privacy policies and practices of any linked website. We encourage you to read the privacy policy of any website you wish to visit before disclosing any information. 

 

Enforcement 

If we become aware that the security of the Website is compromised or any nonpublic user information has been disclosed to unrelated third parties as a result of external activity or otherwise not in accordance with this Privacy Policy, we will take reasonable measures that we deem appropriate (which may include an internal investigation and reporting, notifying the user, and notifying and cooperating with law enforcement authorities). 

 

Security 

We will use reasonable efforts to safeguard any personal information that you provide through the website. Nevertheless, no transmission over the Internet can be guaranteed to be 100% secure. In any event we determine the occurrence of a data security incident, we will notify you by email or other means as permitted by law.  

 

Transmission of Data 

Your information may be transferred or transmitted to, or stored and processed in other countries outside of where you live for the purposes as described in this Privacy Policy. These data transfers are necessary to provide the services set forth in this Privacy Policy. We utilize generally accepted industry standards to protect data transfers and will use commercially reasonable efforts to ensure your personal information is well protected in the process of the transmission. Please be aware that the transmission of information via the internet is not completely secure. While we use commercially-reasonable methods to protect your personal information, we cannot guarantee the security of your personal information transmitted to our Website. Any transmission of personal information is at your own risk. Therefore, although we take reasonable steps to secure your information, we cannot and do not promise or warrant that your information will always remain secure. We are not responsible for circumvention of any privacy settings or security measures contained on the Website. 

 

Children 

We do not knowingly collect or solicit personally identifiable Information from or about children under 13 except as permitted by law. If we discover we have received any information from a child under 13 in violation of this policy, we will delete that information immediately. If you believe we have any information from or about anyone under 13, please contact us at naspp@naspp.com. 

 

Changes to Privacy Policy 

We may change this Privacy Policy from time to time, and will always keep you updated on the latest version of our Privacy Policy. We may notify you via email or by posting the update on our Website. Your continued use of our Website after we have posted any policy changes indicates your agreement to the changes unless you notify us otherwise.  

 

Contact Us 

If you have questions or concerns about this Privacy Policy or the Website or if you wish to update, correct or delete any information you have provided to us, or unsubscribe from our communications, please contact us at naspp@naspp.com.